ON THE DAY COORDINATION

THIS PACKAGE INCLUDES:
- A complimentary initial consultation with bridal couple
- Email correspondence and telephonic support prior to your wedding day 

- A wedding planning meeting to discuss your wedding ceremony, pre drink and reception plans. Final wedding ceremony and reception arrangements will be discussed 

- Personal assistance with suggestions of suitable wedding suppliers based on our bridal couples wedding day needs and budget 

- Venue site visit, at the wedding venue, to discuss your wedding arrangements and setup.

- Final wedding ceremony and reception arrangements will be discussed with venue manager and bridal couple 

- Managing the order of events for your wedding day by assisting with the preparation of the wedding timeline and checklists prior to your wedding 

- Prepare and co-ordinate the wedding rehearsal with the Minister/ Officiate 

- Overview of the supplier contracts, confirming the details and services contracted to the suppliers 

- Liaise with the suppliers to confirm arrangements and deliveries 

- Manage the deliveries from suppliers at the wedding ceremony venue and the reception venue 

- Manage the setup of the of the ceremony and reception venue and ensure the respective venues are setup by service providers, as agreed 

- Ensure wedding stationery and guest favours are correctly placed
- Assist with presenting the bride and bridal party with wedding bouquets, 

pinning corsages and boutonnieres 

- Ensure the wedding party are in the correct place and aware of their proceedings 

- Brief MC on his/her duties and responsibilities. Assist MC with walk through before ceremony begins. 

- Deliver bridal bouquets and bridesmaid’s bouquets to bridal room/ accommodation 

- See that parking gets coordinated 

- Directing guests to their seats at the ceremony as well as for reception Coordinating the movement of any flowers/furniture/decor to another area if need be 

- Making sure lighting is always balanced (not too bright or too dim). Dim lights for opening dance 

- Informing couple & photographers of key moments. For example, when we are ready for opening dance, throwing of bouquet and garter, or when speeches can commence 

- Lighting of candles before guests enter reception

- Ensuring bathrooms are always immaculate 

- Making sure drinks are topped up and food is always circulated

- Assist the bridal party and ensure they are in place; flowers are held correctly, and their timing is correct 

- On the day coordination up to 13 hours (until 22h00 where we will hand over to the venue manager unless other arrangements have been made) 

- Manage any unforeseen events that may arise on your wedding day