ON THE DAY COORDINATION

For the couple that loves being in control of their own wedding planning and only require a professional to manage their wedding on the day. This package is booked upon signing your contract and it is essential that your coordinator is informed of all planning one month prior to you wedding day.

THIS PACKAGE INCLUDES:
- A complimentary initial consultation with bridal couple
- Email correspondence and telephonic support prior to your wedding day 

- A wedding planning meeting to discuss your wedding ceremony, pre drink and reception plans. Final wedding ceremony and reception arrangements will be discussed 

- Personal assistance with suggestions of suitable wedding suppliers based on our bridal couples wedding day needs and budget 

- Venue site visit, at the wedding venue, to discuss your wedding arrangements and setup.

- Final wedding ceremony and reception arrangements will be discussed with venue manager and bridal couple 

- Managing the order of events for your wedding day by assisting with the preparation of the wedding timeline and checklists prior to your wedding 

- Prepare and co-ordinate the wedding rehearsal with the Minister/ Officiate 

- Overview of the supplier contracts, confirming the details and services contracted to the suppliers 

- Liaise with the suppliers to confirm arrangements and deliveries 

- Manage the deliveries from suppliers at the wedding ceremony venue and the reception venue 

- Manage the setup of the of the ceremony and reception venue and ensure the respective venues are setup by service providers, as agreed 

- Ensure wedding stationery and guest favours are correctly placed
- Assist with presenting the bride and bridal party with wedding bouquets, 

pinning corsages and boutonnieres 

- Ensure the wedding party are in the correct place and aware of their proceedings 

- Brief MC on his/her duties and responsibilities. Assist MC with walk through before ceremony begins. 

- Deliver bridal bouquets and bridesmaid’s bouquets to bridal room/ accommodation 

- See that parking gets coordinated 

- Directing guests to their seats at the ceremony as well as for reception Coordinating the movement of any flowers/furniture/decor to another area if need be 

- Making sure lighting is always balanced (not too bright or too dim). Dim lights for opening dance 

- Informing couple & photographers of key moments. For example, when we are ready for opening dance, throwing of bouquet and garter, or when speeches can commence 

- Lighting of candles before guests enter reception

- Ensuring bathrooms are always immaculate 

- Making sure drinks are topped up and food is always circulated

- Assist the bridal party and ensure they are in place; flowers are held correctly, and their timing is correct 

- On the day coordination up to 13 hours (until 22h00 where we will hand over to the venue manager unless other arrangements have been made) 

- Manage any unforeseen events that may arise on your wedding day